Posts Tagged ‘ Technical Writing Bangalore ’

How Certification boost your career as Technical Writer

Perhaps you’re feeling stuck in your job! Are you feeling as though you need a boost! Something that could help you to advance, become more professional and more marketable or may be something that would powerfully propel ahead in your career. The answer just might be earning a certification in the field of technical writing.

Technical writing Certification programs have proliferated extremely in the past several years. No matter what field you are in, there’s always a chance to gain certification for it. The main question is can technical certification really help boost your career, or they just a way of the issuing intuitions to stuff their coffers with the cash. Most organizations fail to provide certification which were more likely to boost their career or gain employment, or earn higher salaries that those who are not certified.

Certainly some certifications are more valuable and career boosting than other programs. If you consider pursing a certification in the field of technical writing, it would be wise to pose some tough questions to the institute. Following are some of the questions:

  • What is the reputation of the issuing organization?
  • Do the certification benefits me? Justify the cost?
  • Ask students who have already received certification from the institution.

Black & White Tech Writing Solution P. Ltd is one of the best and most reputed institutes which offer best technical writing training. Those who take up training course from Black & White will learn from veteran trainers who are backed with vast technical writing experiences.

On top of all the fundamental knowledge necessary for all type of technical writing, this course included with many soft skills training which is guaranteed to boost your career.

Skills Required To Be a Technical Communicator

Like other profession, technical writing requires knowledge of certain skills. Skill sets primarily involves writing and illustrations. The world of technology and technical communication has evolved dramatically. Following are some of the basic skill sets that a technical communicator should encompass.

Writing Skills

For a technical communicator, writing skills can never be overlooked. A technical communicator should write in a simple, clear and concise language. Write up should convey information for a variety of audiences.

Technical Skills

Technical skills of technical communicators depend on the subject matter. Hardware and software documentation requires different skill sets that a technical communicator needs to bring on to his desk. Usually technical communicators have a technical background. A technical communicator asked to document developer’s guide may need to have a fair bit of knowledge on the platform. When a writer is tasked with advanced weapon system, they might need an advanced degree of engineering as well as solid knowledge of government documentation standards. A technical communicator should possess basic technical knowledge used in a technical process, product or a service which needs to be documented.

Tool Skills

A technical communicator must know various software tools used in technical writing. Since they have to develop document in various forms such as Word, PDF, CHM, and HTML. Writers must know specific tools, like Adobe FrameMaker, RoboHelp, Snag-It, MS word, Adobe Acrobat X pro, Author-It. Depending on the product and client requirements, technical communicators must be able to deliver various forms of documents.

Design Skills

Technical communicators should never underestimate the usage of graphics. Writers should be able to convey their ideas in a document with the help of some basic graphics. Being a communicator we should know that 90% of our brain captures information which is graphically depicted.

Testing Skills

A technical communicator should actively participate in testing the product, service or process. It’s a sole duty of writers to correct the spelling mistakes in the product.

The above mentioned skills are the basic skills that a technical communicator should posses. Skills may vary depending on the educational background of the writer and his field of experience.

How Engineers Can Improve Technical Writing Skills

Engineers are highly technical people who essentially don’t mean they are good technical writers. Engineers should understand that they are documenting their ideas and not to impress. This is the main key for successful documentation. In this article we shall discuss some important points that an engineer should follow before documenting any product or service.bw

One of the main Keys for successful documentation is “keep it simple”. Relaxed writing style can add clarity and vigour to your documents.

Know Your Audiences: Before documenting any product or service you must know the knowledge level of your audiences (end-users). Your document should serve the purpose. Assume the document is intended for lay people and you have written the document for engineers, then the document is of no use. You have to re-write the entire document.

Be Concise: Technical personals are busy people, so your document should be crisp clear and concise. Avoid usage of redundant words. Avoid usage of wordiness in which a modifier repeats an idea which is already conveyed.

Be Consistent: Inconsistency in the document may confuse your readers, and convince them written document is disorganized. Good technical writers strive for consistency in the use of grammar, technical terms, symbols and abbreviations.

Avoid Big Words: Sometimes Writers prefer to use big words instead of short words. Use simple and straight forward English, your readers will love you for it. Some of the big words used are terminated, optimum, and incombustible and so on; these words can be replaced by the end, best and fireproof.

Use Visuals: We all know that a single image represents 1000 words, so drawing, graphics screen-shots can re-enforce your text. Visual representation can make your document more attractive and more effective. We remember 12% of what we read, but 35% of what we see. Different types of visuals that can be used in the documentation are photographs, schematic diagrams, tables, graphs, charts (Pie, bar, graphs), and maps.

Use Active voice: In active voice, action is expressed directly. In passive voice, the action is indirect. Statements written in active voice are simple, easy to understand, and concise. When possible, use active voice. Your document should be vigorous and straight.

Prefer Specific Over General: Technical end-users are interested to read detailed specific technical information such as facts, recommendations, figures, and conclusions. Be specific whenever possible; contents should not say something is good, bad, fast or slow, but instead it can say how good, how bad, how fast and how slow.

Breakup Writing into Short Sentences: Long, unbroken blocks of contents intimidate and bore readers. Break your content into smaller chunks–makes it easier to read and understand. In the same way shorter sentences are easier to grasp than longer ones.

I hope the above tips help engineers to improve their technical writing skills.

Technical Writing Deliveribles

Technical writing is a broad field that embraces different types of documents used for specific purpose in various fields such as science, construction, engineering, industries, and business. Technical documents are written keeping focus on the type of end-users being targeted.

Types of Deliverables:

User Manual: User manuals are the explanations or instructions written to help end users of the product. Most important property of user manuals is simple language, since it is mostly targeted for non-technical users. Writer’s job is to cover all the minute details of the product and include troubleshooting tricks and clear explanation of difficult technical terms.

Reports: Reports are prepared at all levels for various purposes. Perfect formatting and layout design are very important in a report. Reports require severe research and data analysis. Some types of report include case study reports, business and sales reports and academic project reports.

deliverables

Spec Sheets:  spec sheet is an information sheet that illustrates manufacturing and construction process. Spec sheets are widely used in instrumentation, production and medical industries. Spec sheets are mainly targeted to the service providers or contractors, who will analyze the information and estimate the scope and technology required for the completion of the project.

Abstracts: Abstracts are brief guides of a report that summarizes the whole project or report. Abstracts summarize the important information in the report, and include topics or chapters that are covered in the reports.

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Editing and Proofreading Techniques

Careful reading of a document, to detect any errors in punctuation, or grammar, or spelling is referred as proofreading. Proofreading also involves checking elements in the document for their placement, correct dimensions, etc. Revising, arranging and preparing a written document for final production other than creation of materials is referred as editing. Editing involves detection and removal of grammatical, factual, elimination of parts not suitable for targeted audiences, and typographical errors.

proofreading

Following are some general tips for proofreading and editing.

  • As a first screening use spell checker and grammar checker, but do not depend on it.
  • Read the entire content slowly.
  • Carefully read type in very tiny font.
  • Closely review header, footer and page numbers for correct order.
  • Review a hard copy.
  • Read your text backwards.
  • Develop the habit of using more than one method for editing or proofreading your work.
  • Do not try to proofread for everything at once. Focus one issue at a time.
  • Do not use fluorescent lighting when proofreading.
  • Make a list of things to do before proofreading or editing.
  • Create your own editing or proofreading checklist.
  • Most importantly find a quiet place to work

One of the best methods to prepare yourself to proofread is by writing at the end of the day and edit first ting in the morning.

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Skills Required to be a successful Technical Writer

 

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Technical writers are the channel between the people who crafts the technology and the users of the technology. Technical writers work in various fields, such as product documentation, software development, information management, usability, Web design, and health information. Although the array of positions in the field, technical writers must possess few specific skill sets to be successful.

Following are some of the basic skill set that a technical writer should possess:

Writing skills – For a technical writer, writing abilities can never be disregarded. Technical writers should write in a clear and crisp way and to be able to convey messages applicably for a variety of end-users.

Tools skills – A technical writer needs to know way around computers, since they are used to create documentation in a variety of file formats. Specific tool knowledge, such as MS Word, Adobe FrameMaker, RoboHelp, MadCap Flare, and even Adobe PageMaker is a must for all technical writers to produce technical documents.

Design skills – Gratitude for the visual is one of the important part of the skill set of a technical writer. Even the most primitive technical documents didn’t comprise of just the written word. With a growing scope the technical writer needs gratefulness for visuals and formatting as well as graphic skills. Depending on the needs, these skills may only need to be elementary or they may need to be very radical.

Ability to write in brief and awareness of tools are necessary skills for becoming a successful technical writer.

Technical Communication

Technical communication is an extensive field that comprises many form of communications that reveals one or more of the following characteristics:

  • Communicating about technical specifications or any related specialized topics, such as software applications, products, medical events, environmental policy and many more.
  • Interacting by using technology, such as help files, web pages, or any social media sites.
  • Providing tips about how to perform something efficiently, regardless of how technical the task is.
  • User manuals help users be more accurate on their own, improving how easily those products gain recognition into the marketplace and minimizing costs to maintain them.
  • Instructional specifications help one group of experts to communicate efficiently with other technical experts. This result in speeding up development cycles, reducing risks and minimizes rework caused by miscommunications.
  • Training programs present people with new and improved skills, which make them more employable and their organizations and products more capable and safe.

Technical communicators or writers have in common is a user or audience centered approach to provide the particular information, in the correct way, at the specific time to make the end-user’s life easier and more dynamic.

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